See an example of a business letter with a letterhead above. Some letterheads also use inscriptions on the left edge of the paper and sometimes (least common, and least convenient in Dixie's expert opinion) on the bottom, and Dixie wants to remind you to leave space for those. In this case leave at least two, better three empty lines under it, and if the letter is short leave even more space and try to place the body of the letter in the middle of the page. If your stationery has a letterhead, the letterhead stays on top, of course. Besides, the white space between the paragraphs provides a resting place for the reader's eyes.ĭixie: "A Few Words about Formatting Letterhead Stationery" And we all know that short paragraphs are easier to read than the long ones. We live in the world so crammed with information that a lot of people scan their mail and in the best case read something that catches their attention. If your business letter is not too long (like has about two or three sentences), start it between 6-12 lines from the top of the page.Īnother advice from Dixie, make your paragraphs rather short. This frame Dixie is talking about in some cases can be a little lopsided, as the most important are the top and left margins (in case you need real badly the space occupied by the 'too wide' margins). Dixie suggests you imagine that the margins create a frame around your words, which makes your letter more appealing. Whichever layout you are using to format your business letter, try to leave 1-1.5" margins. Some General Points About Business Letter Layout In the picture below Dixie offers to your attention a sample of a multiple page business letter with a letterhead.ĭixie invites you to visit her Multiple Page Business Letter page to see more details about formatting such letters. Instead subsequent pages usually contain a special header with the name of the addressee, the page number, and the date. Subsequent pages do not contain the letterhead (if there is a letterhead in the letter) and are printed on plain paper. Dixie would like to draw to your attention the fact that a multiple page business letter does not have a closing line or a signature on the first page. Once you have printed the letter, sign your name with a pen in the blank space.Talking about letter layout one has to mention long letters because their formatting has quite a lot of peculiarities. After the salutation, skip a few lines before typing your name to leave a blank space between the salutation and your name. ‘Sincerely’, ‘Cordially’, and ‘Best’ are all common and appropriate ways to sign your email. Sign off the letter with an appropriate salutation. Use the third paragraph to suggest what should be done to accomplish your goal or solve your issue. If you need to, include examples or specifics to further explain your point in a second paragraph. Introduce yourself and why you are writing (the reason or goal for your letter). Your letter does not need to be long, but be clear. Top Tip: Remember to always include a comma after ‘Dear ’! If you don’t know the person’s name, use ‘Dear Sir/Madam’, or ‘To whom it may concern’. A letter of recommendation validates your work, skills or academic performance, and you might request such a letter the next time you apply for a position. If you know the name of the person you are emailing and have a formal relationship with them, begin by saying ‘Dear Ms ,’. Updated MaHaving someone vouch for your qualifications and personal character can make potential employers more likely to consider you for a role. Now write the greeting on the left side of the page a few lines below the heading. You may place the date either on the right hand side of the page, a few lines below your address, or on the left side of the page a few lines below the other person’s address. This guide is for a typed, formal letter, that you could send to a company about a job, or to your bank about your finances.īegin your letter by including your address at the top right-hand corner of the page, and the address and name of the person you are writing to at the top left hand corner.īe sure to date your letter so the recipient will know when you wrote it. If you'd like to learn about email writing, check out our lesson about how to write a formal email. With the invention of email, letter writing is becoming less popular, but despite this it is an important skill.
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